MARKETING
BACK-OFFICE
&
BOOKKEEPING
Services
FOR
CHILD CARE PROVIDERS
We make it Affordable to Grow & Focus on the Children You Love and Care for.
PURPOSE BEFORE PROFIT
THE STORY BEHIND THE FIRM
From Our CEO
WHY YOU CAN TRUST B&F TO HAVE YOUR BACK
WHAT MAKES B&F UNIQUE
OUR COMMITMENT
B&F provides services solely to Child Care Providers
Its founder and CEO has cared for youth for over 25 years, including her work as Director for the award-winning after-school program, Stage Right. She holds a Master's Degree, and is a certified Bookkeeper, and QuickBooks ProAdvisor.
She is now committed to using her experience to help her clients' businesses grow and thrive.
Our Providing for Providers services are low-cost and designed to free child care providers from many of the administrative and EXCEL requirements. The services are structured to ensure that each provider has a solid, well-organized child care business that is tax, loan, grant, and audit-ready.
Watch the short videos above to learn more about the heart and mission behind B&F Services.
FEES & SERVICES
Core Bookkeeping, Marketing, and Enrollment Capacity Expansion Services
Limited to a maximum of 10 Client slots (waitlist available when at capacity)
Family Child Care
Bookkeeping & Back-Office Services
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$55 billed per week
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$250 billed per month
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$65 billed per week
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$290 billed per month
Bookkeeping, Backoffice & Marketing
Large Family Child Care
Bookkeeping & Back-Office Services
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$75 billed per week
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$330 billed per month
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$80 billed per week
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$350 billed per month
Bookkeeping, Backoffice & Marketing
The Following Services Are Included and Can Be Tracked by Clients
Marketing Service
Requires a $150 Onboarding Fee
Website Services (Capacity Building)
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Website Hosting
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Design
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Content & Written Text
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Basic Website SEO Optimization
Local Search & Google Visibility
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Google Business Profile Creation
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Address & Privacy Configuration
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Google Video Verification Process
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Local Search & Category Optimization
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Facility Photo Uploads
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Direct Parent Review Link
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Custom "Tap-to-Review" Google Card
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Optional Services:
- Custom Domain Email Address (additional $12.00 per month or $2.50 per week.)
- Google Ad Admin Fee ( $25.00 per Ad); cost of Ad(s) will vary and is determined by the client.
Bookkeeping & Back-Office Services
New Software Setup
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QuickBooks Online Account Subscription
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Accounting Software Setup & Configuration
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Childcare-Specific Chart of Accounts Customization
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Business Bank & Credit Card Feed Connection
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Invoicing & Parent Payment Processing Setup
Cleanup & Catch-Up (Existing Books)
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Historical Transaction Categorization & Catch-Up
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Prior Period Bank & Credit Card Reconciliations
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Chart of Accounts Restructuring & Cleanup
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Duplicate & Unmatched Transaction Removal
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Balance Sheet & Cleared Balance Adjustments
Ongoing Monthly Bookkeeping
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Monthly Bank & Credit Card Reconciliations
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Tuition & Subsidy Payment Tracking
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Time-Space & In-Home Business Expense Tracking
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Income & Expense Tracking / Clean General Ledger
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Monthly P&L, Balance Sheet & Cash Flow Reports
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Parent Tuition Invoicing & Scholarship Reconciliation
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Year-End Tax Preparation Readiness
Ongoing Back-Office Support
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State Subsidy (CCS) Remittance Matching & Co-Pay Balance Tracking
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Parent Tuition Statements, Past-Due Alerts & Invoicing Management
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Time-Space Percentage Calculation & Household Expense Allocation
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CACFP Food Program Reimbursement & Grocery Expense Reconciliation
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Monthly Owner Pay & Cash-Flow Availability Summaries
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Parent Tax Statement (W-10) Preparation & Annual Contribution Reports
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Tuition Billing & Cash-Flow Setup: Direct integration of fee-free Zelle or automated ACH bank drafts—saving you $30–$60/month in unnecessary childcare app subscription upgrades. NOTE: This service allows clients to take advantage of free CMS from various CMS providers.
PREMIUM SERVICES & FEES
Full-Service Payroll Administration
Limited to 3 Clients (waitlist available when at capacity)
The Freedom to Focus on the Young Lives You Love & Care For
Complete pay run management, direct deposits, automated Maryland/federal tax filings, and year-end W-2s
Solo / Small Family Child Care
(1–2 assistants): $125 / month
(all software & filing fees included)
Large Family Child Care / Small Center (3–5 employees): $165 / month (all software & filing fees included)
Additional Employees: +$15/month each
All Payroll Services Requires active Core Bookkeeping agreement
Meeting MD EXCEL & BLUEPRINT K-5 Requirements for Funding and Benefits
Limited to 2 Clients (waitlist available when at capacity)
The Assistance You Need to Move to EXCEL LEVEL 3 & Upward
Service Tier / Engagement
Standard 5 Policy & Portal Setup (One-Time Project)
State Grant Setup & Closeout Package (Per Grant Award)
Hourly Advisory / State Audit Representation (As Needed)
Blueprint Pre-K & Advanced Retainer (Monthly Add-on to Core Bookkeeping)
Scope of Work
GAD vendor setup, setting up restricted class/project tracking in QuickBooks, pre-purchase expense verification, invoice archiving, and compiling MSDE closeout reports.
Drafting MSDE-compliant Parent Handbook, Staff Handbook, wage progression scales, emergency policies, and uploading organized PDF files to the EXCELS portal.
Monthly child per-slot revenue tracking, school board (LEA) monthly financial packages, certified teacher wage parity payroll ledgers, and restricted fund reporting.
Tracing lost GAD direct deposits with the Comptroller, desk audit correction appeals, or on-site MSDE inspection file preparation.
Fees*
*Core Bookkeeping Agreement
Required
$65 / hour (billed in 15-minute increments)
Add-On to Core Retainer: $300 per month
Flat Project Rate: $400 per grant cycle
(or 8% administrative management fee built into the grant budget if permitted)
Family Child Care (FCC): $500
Large FCC / Small Center: $850
Mid-to-Large Center: $1,500
